Club Regulations – Seymour Bowling Club
SEYMOUR BOWLING CLUB Inc.
REGULATIONS OF THE CLUB
REGISTERED NUMBER: A0009403X
ALL PREVIOUSLY PUBLISHED REGULATIONS OF THE SEYMOUR BOWLING CLUB INC ARE HEREBY CANCELLED.
ALL MEMBERS, GUESTS AND EMPLOYEES OF THE CLUB ARE BOUND BY THESE REGULATIONS.
THESE REGULATIONS ARE AVAILABLE TO MEMBERS AND INTERESTED PERSONS FROM THE OFFICE OF THE CLUB.
SUGGESTIONS FOR CHANGES TO THESE REGULATIONS MAY BE FORWARDED TO THE CLUB SECRETARY AT ANY TIME.
THE BOARD WILL REVIEW ALL PROPOSALS.
SEYMOUR BOWLING CLUB INC.
- The term Regulations used means the Regulations of the Seymour Bowling Club Inc
- The term Club means the Seymour Bowling Club Inc
- The terms used in these Regulations are the same as defined in the constitution of the Club.
- Where additional definitions are required, they will be described in these Regulations.
- THE EXECUTIVE shall comprise of CLUB PRESIDENT; CLUB SECRETARY and CLUB TREASURER. For the purpose of deciding questions needing answers before the next Board Meeting.
- The Board of the Seymour Bowling Club Inc is authorised by its Constitution to pass and issue Regulations that support the best governance of the Club.
- No Member or Employee of the Club is authorised to issue instructions regarding Club procedures, processes and implementing Board instructions that can be construed as a policy decision by the Board.
- Regulations give operational effect to the Constitution of the Club where the Board considers necessary. They are intended to provide an effective governance and accountability framework for the Club.
- Regulations of the Club are Board policies as to how the Club will manage its day to day activities in support of its objective to deliver the outcomes sought by its Members.
- No business or activity of any kind is to be undertaken on Club premises without compliance with these Regulations.
Where there is any inconsistency between these Regulations and the Constitution, the Constitution takes precedence over the relevant Regulation/s.
- Regulations of the Seymour Bowling Club Inc are applicable and enforceable to all Members and other persons entering any part of the Club premises.
- Failure to abide by the Regulations will result in removal of appropriate persons from the Club for a period of not less than 24 hours.
- Regulations will be structured into categories known herein as Sections as follows:
- Section 1 Use of Regulations
- Section 2: Club Management Regulations
- Section 3: Membership Regulations.
- Section 4: Clubhouse Regulations.
Unless shown otherwise, the Secretary is accountable to the Board for the effective implementation of the Regulations.
- Regulations will be issued by the Board as circumstances arise, and reviewed for relevance on an as required basis and not less than an annual basis.
- Regulations affected will have the date of Review incorporated in its primary heading in the Regulations.
- Dates of review will be promulgated in the following table:
REGULATION NUMBER CHANGE DATE
4 CODE OF CONDUCT
The Code of Conduct comprises the values, standards and Regulations of behaviour that guide the Board decisions, procedure and systems that contribute to the benefits of the Club Members.
The Members will apply its Code of Conduct in both spirit and practice.
Members will operate with:
- Optimism and confidence.
- Professionalism and self-discipline.
- The Club will purchase goods and services locally whenever possible.
- When goods and services are not available and/or are not competitive in cost or quality from local Sponsors, then purchases may be made non-locally.
- No provider of goods and services shall have an exclusive right to supply goods or services to the Club. The pricing and quality of goods and services is to be continually monitored and purchases are to be made on the basis of the “Best value for money” so as to ensure the greatest benefit for the Club.
- Minor on-going maintenance or service contracts are to be effected by the Secretary having regard to competitive pricing and value for money.
- Purchases of capital items and expenditures for the greens, Clubhouse and other projects are to be approved by the Board; a minimum of two (2) quotes is required to be obtained for such purchases and expenditures which exceed $1,000 in value. The Executive may approve purchases of up to $500.00.
- The Executive will ensure that any purchases or expenditures have been assessed to comply with health and safety risk assessment as outlined in the Safety Purchasing Checklist.
GROUP ITEM AMOUNT DELEGATE COMMENT
House Supplies <$200 House Chairperson
Catering Catering Supplies >$200 House Chairperson
Equipment <$200 House Chairperson
Greens Supplies <$1000 Green Keeper
& Surrounds >$1001 Board
Maintenance <$500 Green Keeper >$501 Board
Bar Replacement stock <$1,500 Bar Manager
Bowls Committee Board
Social & Fund Raising < $200 Chair
- Directors acting alone have no power or authority unless the Board has specifically delegated a specific task, function or responsibility to that Director.
- Director can only effectively exercise power when acting in concert with his/her other Directors constituted as the Board of the Club or as a Sub-Committee of the Club acting within the scope of any authority delegated by the Board to that Sub-Committee.
- The Board shall determine operational and capital budgets each year.
- Financial delegations are required to be exercised within these budgets providing monies are available and/or financing arrangements as approved by the Board are in place. The Board may review these budgets as required.
Sub-Committees of the Board are established to further the objectives of the Club and provide considered advice to the Board to aid it meet its responsibilities. All Sub-Committees are to report monthly to the Board either in person, report memo or via Board representative
Preferably consisting of 4 Male Members and 4 Female Members. The Chairperson and Secretary of the sub-committee will be elected by the Members of the Sub Committee.
- Club Matches—Tournaments – Social Bowls Syllabus construction.
- Provide the Board with monthly reports which list achievements against set objectives as well as recommendations for improvement to operations.
- Develop strategies and implement activities to achieve the objectives set by the Board.
Shall consist of two (2) committees.
- Mid-Week Pennant
- Saturday Pennant
- There shall be five (5) Members in each Committee. (Can be mixed genders). Members may serve on both panels.
- The Sub-Committees shall manage all aspects of the Clubs representation in Pennant and upward.
- All Members shall be elected at the Annual General Meeting the Sub-Committees will elect the Chair as afore mentioned.
- Select the best team available, based on current performance only.
- Arrange structured Pennant practice sessions using recognised drills using advice from Club Coach.
- Recommend to the Board the number of teams to be entered in various divisions.
- Arrange for coaching of Pennant Players.
- Inform Side Managers of their responsibilities. Ensure players are qualified to play in finals.
Comprising of up to 6 Volunteer Members equally represented by men and lady bowlers where ever possible. The Chairperson will be elected by the members of the Sub-Committee.
- The Committee will plan all activities within the Club-House.
- Be responsible for purchasing of supplies
- Recommend to the Board the upgrading and maintenance of the Club
Comprising of a minimum of 5 volunteers. The Chairperson will be elected by the members of the Sub-Committee.
The responsibility of the social and fund raising committee is promoting and organizing events and activities that help foster positive relationships between members, surrounding communities and sponsors.
Comprising a minimum of up to 4 volunteers. Green Keeper-elected at the Annual General Meeting will be the Chairperson and does not need to be a Director.
Liaise with Consultant and develop a 5 year plan to ensure the best possible greens.
Present the Plan with an estimate costing to the Board for approval.
Ensure the surrounds are maintained in a neat and tidy state.
Co-opt volunteers or employ Government assisted employees to carry out work in the areas of mowing, rolling, top-dressing, surrounds etc as required.
Comprising: – A Bar Manager, who shall be the Chairperson and will be elected at Club Annual General Meeting. The committee shall comprise of 4 volunteers RSA Certified.
- Shall be responsible for the management and operation of the Bar ensuring the Club conforms to all requirements of the Liquor Reform Act 1998.
- Provide volunteer Members to operate the Bar during the times approved by the Board.
- Arrange for purchase of replacement stock at the best possible prices.
- Keep the Bar area in a clean and tidy state at all times.
- Maintain records to enable detailed reports to be provided to the Board on a monthly basis.
- Recommend to the Board pricing to ensure maximum profit and service to Members and visitors.
- Provide a roaster for all Members to work to.
- Roster Members for paid service as per booking form. All Members to be rostered equal as possible.
Comprising of up to 5 volunteer Members appointed by the Board and they will elect a Chairperson and will report quarterly to the Board. The Committee will be responsible for all activities relating to the gaining of grants for Club improvements.
- Comprising of up to 4 volunteer Members appointed by the Board. The chairperson will be elected from the Sub-Committee.
- The Sub-Committee will be responsible for approaching prospective sponsors to support the Club.
- Contact local and State companies offering an opportunity to sponsor the Club or Tournament.
- Maintain a register of sponsors and arrange for the collection of sponsor money.
- Ensure sponsors are properly recognised for their contribution.
- Recommend to the Bowls Committee Sponsors for various Tournaments and Club events.
Sub-committees take a significant role in helping develop the future of the Club and being involved in the implementation of related plans and budgets to achieve appropriate activities.
- The Chair of each Sub-Committee has discretion as to how often each Sub-Committee meets. Typically this would be at least 8 times per year, but no less than 4 meetings per year would be expected.
- Sub-Committees should set themselves a schedule that permits effective integration of their responsibilities with development and oversight of the Club Business Plan.
- Written Reports of Sub-Committees business and proposals can be taken at any meeting of the Board or the Executive if there is urgency; otherwise they will be attended to at a full meeting of the Board.
- Sub-Committees shall meet periodically at such place and times as the Committee may determine.
- Short notice meetings may be convened by the Chair.
- At meetings of the Sub –Committees the procedure shall be in line with that of the Constitution: – Chairperson presides at all meetings. If Chairperson is not present, then as per Constitution, voting by show of hands and each Member has one vote only, no casting or second vote. Notice of next meeting can be done at the current meeting electronically-telephone-word of mouth-written or by any other means that informs Members of the Sub-Committee.
The Club will meet its obligations under the Privacy Act 1988
The Club will follow approved guidelines for the prevention of harassment and discrimination as set out in the Federal and State Antidiscrimination Laws, as well as the Fair Work Act 2009.
The Club will fully meet its obligations under the Work Health and Safety Act 2011.
Management of Volunteer involvement in Club activities will be through:-
- The Chair or Leader of the respective Sub-Committee of the Board or a Board Member as otherwise nominated by the Board, who will consult with the Secretary and others as necessary.
- There is no limit to the number of Volunteer the Club may use in achieving its objectives.
- Volunteers may be used in any supporting role that does not alter the accountability by Club management of Club outcomes.
- Volunteers are responsible for their own provision of appropriate clothing commensurate with the support they are providing.
- Use of Personal tools is permitted on the understanding that damage or breakage will not be the responsibility of the Club.
- Members wishing to become participants in Sub-Committee activities will first be approved by the Board.
- In providing their support, Volunteers must comply with applicable WHS arrangements as set by Club Management.
- Volunteers for work of a demanding physical nature who are not considered suitable will be asked to consider a different form of volunteer support effort.
- The Leader of Volunteer Sub-Committee has oversight of applicable WHS issues.
As decided from time to time and posted on the Club Notice Board in line with Club Liquor Licence.
- Any Member or Visitor exhibiting signs of intoxication, displaying disorderly or aggressive behaviour and/or using:-
- Abusive language on the Club premises shall be refused further service of alcohol and as necessary, requested to leave by the Secretary or a responsible Officer.
- No already intoxicated person shall be allowed onto the premises.
- Any Member who causes complaint may be suspended from all Club privileges.
- Smoking is not permitted in any part of the interior of the Club.
- Smoking is permitted in defined areas of the Club.
- No Member shall reprimand any servant of the Club or contractor.
- Any complaints against any servant or Club contractor shall be made in writing to the Secretary who will advise the Board as necessary.
- Any complaint against the Secretary shall be made in writing to the Club President.
- A Member cited to appear before the Board for alleged misconduct in the Club must be notified promptly by the Secretary by certified mail.
Meetings of any description, other than Board or Sub-Committee meetings are not to be arranged without the approval of the Secretary.
- Confirmation of Minutes from previous AGM
- Chairperson Report
- Committee Reports
- Financial Report
- Election of Office Bearers (sitting Chairperson to vacate chair, interim Chairperson chosen for duration of elections)
- Membership Fees
- Election of Auditor
- Bowls Program
- Any other business of which notice is given in accordance with the Constitution
No advertising of any kind is permissible in or on the Club’s property without the consent of the Secretary OR Executive.
Members shall not take away from the Club premises any article or property of the Club without permission of the Secretary or Executive.
Restrictions must be observed as directed by the Board from time to time.
Greens are open:
- At the discretion of the Green Keeper.
- Monday after 1pm, if available and every other day.
- Notice boards will indicate Green and Rink availability and must be booked in advance and shown on the board
- Midweek Pennant Players shall have use of the greens on Monday from 1pm until 3pm for Pennant practice if available.
- Use of mobile telephones in the vicinity of the Greens is Special permit can be obtained from the Secretary. Persons connected with Emergency/Medical services are exempt.
- Smoking, drinking and eating on the greens is not permitted.
- Ladies and Gentlemen are expected to wear neat casual clothes appropriate for the climate, the venue of the Club and reflective of contemporary fashions for the circumstances.
- The Club President or any person appointed by the President has authority to determine acceptable attire.
- Regulation Bowls Victoria registered Club Uniform shall be worn for all Pennant.
- Club Finals, registered Club Uniform to be worn.
- Approved footwear is to be worn at all times while on the Greens.
- Neat casual attire is acceptable except in the FINAL of Club games, when all those involved will be in registered Club Uniform.
- Neat casual attire. Extremes of clothing will not be accepted in the Club House at any time.
- Footwear must be worn at all times.
- When the Club is deemed to have the legal capacity of Patrons, “HOUSE FULL” will be displayed. During this time no person, Member or Non-Member will be admitted.
- The number of guests permitted to the Club may be limited should the Club capacity be near maximum.
- The maximum number of Membership at present is 200 (Year 2011), which shall be altered by the Board as required.
- MEMBERS—whilst in the Club House, decorum is expected at all times.
- GUESTS—behaviour of Guests is the responsibility of the introducing Member.
- Beverages of any kind are not to be taken onto the playing area or placed in the “Ditch”.
- Alcoholic beverages are NOT to be taken past the recognised “RED-LINE PLAN” as displayed in the Club House.
These rules are Supplementary Club Rules to the “LAWS OF THE SPORT OF BOWLS”—BOWLS VICTORIA RULES FOR COMPETITION and Rules of the local Association all of which apply in the first instance.
All members representing the Club during the conduct of a pennant game are to refrain from drinking alcohol until the completion of the match.
- Entries for all competitions shall be called for on the Notice Board and/or the Club Syllabus.
- All competitions shall have a closing date for the entry or a maximum number of entries specified and late or additional entries may not be accepted.
- Fees for ANY GAME ARE THE RESPONSIBILITY OF EACH PLAYER TO PAY WHEN THEIR NAME IS POSTED. On receipt, a Member of the Bowls Committee is to mark as paid. The Bowls Committee shall omit the name of any entry that has not paid the correct entry fee when name is posted, at the time of the draw being made or before the game commences.
- Entries for all Club Championships shall remain open for a minimum 14 days before the draw is made. The name of each entrant shall be entered in the order of receipt on the appropriate form supplied.
- In the period between the close of entries and the start of play no informal changes may be made to any team in a Club Championship. The intended use of a SUBSTITUTE shall be reported to the Bowls Committee to be ratified.
- It is the responsibility of each player to be aware of “CONDITIONS OF PLAY”, number of ends, play on or by dates etc. for that game.
- It shall be the responsibility of players in “Singles” games to negotiate a “Marker”.
- The draw for all Club Championships shall be posted on the Notice Board within seven (7) days of the closing date of entries.
- The financial status of entries to the Club Championships shall be determined and when in arrears the Bowls Committee shall exclude the entrant from the draw.
- All competitions shall be played on or before the allocated date shown on the draw sheet. In the event of inclement weather or unforeseen circumstances on an allotted day the Bowls Committee shall nominate an alternative date for that competition and notify all competitors. All Finals are to be played on a Sunday unless valid reason is submitted to Bowl Committee for approval
- Players unable to complete the round as provided for on the draw sheet and that have a valid reason for not being able to complete the round, must communicate with the Bowls Committee to seek an extension. Non approval shall result in the forfeit of the right to continue in the event.
- On the “PLAY-ON-DATE” of any Club game and at the set time for the match to commence, the Bowls Committee representative will call the name of each player not in attendance and ready to play at that time, along with any team of which that Player is a member, he/she will be scratched by the Bowls Committee and the game awarded to their opposition.
- Club Championships set down for a date shall not be deferred to make way for other deferred games except where the round is contingent upon the result of a deferred round.
- Where the round is not played the competitor/s shall forfeit.
- Club Championships shall not be played outside daylight hours unless due to circumstances the Bowls Committee requires the round to be completed.
- Where a Club Championship is scheduled for a date on which an Association Event is being held a selected/entered player/s shall not be penalised in the event by his absence.
- The Bowls Committee may proceed with any Club Championship on such date and of the event prior to the allocated date.
- A selected player/s shall complete any unfinished games/s within seven (7) days of the allotted date.
- No winner of an OPEN or “B” grade Singles Championship of ANY Club shall be eligible to enter the “B” grade Singles Championship, either gender.
- Bowls Committee are responsible for allocating qualified Markers and Umpire for all Finals.
- For all games where Skippers cannot agree on what surface to play on, it will be decided by a toss of the coin.
- Immediately upon the completion of any match the winner shall ensure that their name is entered on the draw sheet in the appropriate position.
- Cards shall be signed by both players/Skips and then deposited in the results box as indicated.
- The syllabus, announcements and/or Notice Board shall be considered sufficient advice to all Members as to the status of any competition.
- “8” badges cannot be claimed for any Club games.
- If Members are demanded that bowls rings are to be removed for certain games, Members shall receive one free replacement from the Club. Any extra rings required shall be purchased by the individual Member.
- Social Bowls are normally played on Thursday; Bankers on Saturday and Social on Sunday as required or designated in the syllabus.
- Any Member has the right to bowl at any time if in the correct attire and rinks are available.
- On Public Holidays, Bowls and dress are by arrangement with the Board.
- Persons under 18 years of age are not to be served alcoholic beverages under any circumstances.
- The Club will follow approved guidelines for the responsible service of alcohol.
- The Club will uphold the law prescribing that persons who are deemed to be intoxicated are not to be served alcohol and are to be directed to leave our premises.
- Members guilty of breaking “HOUSE RULES” or “LIQUOR LICENSING LAWS” shall be suspended from the use of bar facilities. Duration determined by the Board of Management.
- No alcohol to be consumed on playing area/surface or outside the designated Red Line Area.
- All guests to be signed in by a Financial Member when the Bar is OPEN. The signing in Member shall be responsible for the Guest/s.
- Sale of any “PACKAGED TAKEAWY” alcohol is not permitted to anyone.
- All bar hours adhered to.
- A 30 minute “Grace Period” after last drinks has been called before the Bar actually closes.
- No more than two (2) drinks per individual when last drinks called.
- Members serving in the Bar must have a current RSA certificate in force or being studied for.
- The Club RSA Policy is that no “PACKAGED ALCOHOL shall be set on tables sealed. All Packaged Alcohol is to be supplied from the Bar with tops removed. The installed “Ticket System” shall be abided by for Patrons to obtain Packaged Alcohol.
Lights shall not be turned on without permission from a Member of the Board.
New and / or visiting non-affiliated players may attend social games within the Club but not Pennant and Club Championship games in line with the entitlements of each Club Membership Category for a period not exceeding four calendar weeks and then Club Membership must be sought.
- Life Member
- Gold / Full Affiliated Member
- Silver / Social
- Social Member
Club events under the control of the Board will be awarded trophies and cash to the value below:
- SINGLES $150
- PAIRS $75
- TRIPLES $30
- PRESIDENTS HANDICAP $75
- JACK SLOAN SINGLES $45
- 100 UP $75
- FOURS $30
- NOVICE PAIRS $30
- HANDICAP PAIRS $30
- B GRADE SINGLES $60
- NOVICE SINGLES $45
- DOT CARROLL $45
All Tournaments and Club games will not begin or continue if the temperature is above 38 degrees.
- Must be over the age of eighteen (18), proposed by and second by two (2) Financial Full Members.
- A nomination form used by the Board from time to time must contain—Name and address of applicant. This shall be signed by the applicant—proposer and second then handed to the Club Secretary who shall post same on the Club Notice Board.
- The form will stay posted for at least seven (7) days immediately preceding the election and an interval of not less than fourteen (14) days shall elapse between the dates of receipt by the Secretary and election.
- At the Board meeting four (4) adverse votes shall exclude the candidate.
- Immediately after election and dues have been paid, the Club Secretary shall forward or hand to the new Member a copy of the Constitution and Regulations, in their present form in force.
- Failure to pay dues within thirty (30) days renders Membership void unless reason is to the satisfaction of the Board.
Seymour Bowling Club Membership Categories
|Membership Title||Entitlements||Designed For:||Cost|
· Voting Rights
· Eligible for Club, Division, Regional and State elected and honorary positions
· Eligible Pennant Player
· Eligible Bowls Vic and Bowls Australia Player
· Eligible for all Club Championship events
· Entitled to key and access disc to Club premises (main access door & hallway)
· Discounted hiring of SBC facilities
· Free membership and voting rights of ‘The Seymour Club’
· Pennant Players
· Members wishing to play Bowls Vic/Bowls Australia sanctioned events
· Elected Directors
· Life Members
100% Membership cost set by the Board.
· Eligible for all Club Social Bowls
· Entitled to key and access disc to Club premises
· Discounted hiring of SBC facilities
· Members not interested in playing Pennant or State sanctioned events.
· New Bowler
· Retiring Bowler
$100.00 Membership cost set by the Board.
· Eligible for all Club Social Events
Discounted hiring of SBC facilities
· Non Bowler
$20.00 Membership cost as set by the Board.
· Eligible Pennant Player
· Eligible Bowls Vic and Bowls Australia Player
· Eligible for all Club Championship events
· Entitled to key to Club premises
· Under 18years of Age
· Junior Development Squad member.
$20.00 Membership cost as set by the Board